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Four Easy Steps to Print W-2 Forms On White Paper

How to Print Form W2 On Blank Paper

Headache from tax form W-2 filing? Not this 2012/2013 tax season. The W2 and 1099 software will help you prepare, print and file tax forms. Leading to increased productivity and lower costs. Your one stop shop of ezW2 software allows you to prepare, print and file W2 easily and quickly.

As a business owner, if you hire employees you need to furnish each person with a completed Form W-2 by Jan 31. You will also need file Copy A of all paper Forms W-2 with Form W-3, Transmittal of Wage and Tax Statements, with the Social Security Administration (SSA).

ezW2 software is approved by SSA to ALL W2 forms (W2 copy A, B, C, D, 1 and 2) and W3 on plain white paper. This feature will save you time and money on red-ink forms.

Below is the step by step guide on how to prepare and print W2 forms on blank white paper:

Offering more controls and options in the new edition of ezW2 1099 and W2 filing software allowing small business owners to better customize the software to fit their tax reporting needs and the way they work.

Below are the 4 simple steps to printing form W-2 on white paper

Step 1: Setup company information

If you have not installed this W-2 and 1099 software, you can download the trial version for free from with no credit card needed and no obligation. You can follow the step by step online instructions to finish the installation in minutes.

You can access Company Setup screen by clicking the top menu “Current Company->Company”.

You need to enter the general company information here, such as Company Name, Address, Tax ID and others. If you need help, you can click the top HELP menu and click the HELP button on the form.

Step 2: Set up W-3 information
You can access this screen by clicking the top menu “Current Company->W-3 information”. You need to enter the W-3 control number, W3 Establishment Number, Contact Information and others. This information will be displayed on both forms W-2 and W-3.

Step 3: Add employees
You can access the employee list screen by clicking the top menu “Current Company->W2 Employee list”. You can add/edit/delete employee data easily. You can also import employee information quickly when using the import form by clicking the top menu “Current Company->Import W2”.

Step 4: Enter W-2 information and print W-2 forms on blank white paper
You can access this W-2 editing screen by clicking the top menu “Current Company->Form W-2”.
- Once you select the employee from the list, the employee information will be filled automatically.
- Fill in the boxes on the w-2 form.
- Click the question icon or the instructions link to get help.
- Click the 'Save' button to save the W-2 information.
- Click the 'Print W2' button to print the different copies for this recipient. Then you can print forms W2 copy A, B, C, D, 1 and 2 on white paper.
- Click the 'Print Instructions' button to print W-2 instructions.

ezW2 software supports forms W2, W3, 1099-misc and 1096. It is compatible with Windows 8 system, 32-bit or 64-bit. It can run on Windows XP, Me, 2003, Vista and 7 systems too.

1. Form W-3 will be generated automatically based on form W 2 information
2. ezW2 can print all W-2 forms (copy A, B, C, D, 1, and 2) and W-3 on plain paper.
3. It allows users to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu “Company Management->New company”
4. Businesses who prefer to go green can use the optional PDF and e-file features.
5. YouTube video is available at

Founded in 2003, has established itself as a leader in meeting the software needs of small businesses around the world. EzW2 has all the features that high-end W2 software titles offer for small businesses without the high-end price tag.

For more information about ezW2, please check
3801 Springhurst blvd, Ste 207 Louisville, KY 40241 USA
email: [email protected]
Fax: (866) 909-6448

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I work for is a leading provider of easy-to-use 1099, W2 and Payroll Software solutions for accountants and small to medium size businesses. And its small business software can save user both time and money. For more information, visit